• Timelines
• Graduate Student Recruitment
• Program requirements
• Payroll
• Scholarships
• Travel 

• Exam  MSc - Final Defense
• Exam PhD - Candidacy
• Exam PhD - Final Defense
• Graduate Student Manual  
• ERA - Electronic Thesis Submission 

 Timelines

Format 

This document provides the student with a brief overview of the MSc graduate program. 

coming soon...

This document provides the student with a brief overview of the PhD graduate program. 

coming soon... 

Format 

Biological Sciences Recruitment Subsidy 

Faculty members are limited to a maximum of one recruitment subsidy per year. The subsidy maximum is $500. Potential student should have excellent qualifications.

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The Faculty of Graduate Studies and Research - Request for Recruitment Travel

Faculty members are limited to a maximum of one recruitment subsidy per year. The subsidy maximum is $500. Potential student should have excellent qualifications. 

Word 

Recruitment Powerpoint Slides

Choose a background or replace with your own background. 

Slide (Blue)

Slide (Green)

Slide (Black) 

Recruitment Brochure 

PDF 

Program requirements

Format

Registration: A graduate student should consult with his/her supervisor prior to selecting courses for the incoming year. The following document is provided at the department orientation to assist students with registration. Specific details on how to maintain a full-time registration as well as thesis section registration are included. 

PDF 

Ethics: A minimum of 8 hours in ethics training is a requirement of the graduate program.

PDF 

Teaching: All department graduate programs have a teaching assistantship requirement.

coming soon... 

Payroll 

Format 

TA/RA Contract  Revision Form 

Use this form when making amendments to an existing funding arrangement.

PDF 

Scholarships

Format 

Awards and Scholarships for which some students in the department of Biological Sciences qualify.  

PDF 

Travel

Format 

A student may apply for financial subsidy for travel to conferences from 3 sources. Each may be requested only once during a program, so plan carefully. They may be combined for one trip. Application must be made before the travel. 

Bio Sci Travel Form

The subsidy is valued at a maximum of $300 per student. Presentation (oral or poster) required.

PDF 

FGSR Travel Award Application

This trip should involve attending a major national or international research gathering where you must be actively participating by presenting a paper or poster session.
As of November 26, 2012:
We regret to inform you that the Travel Awards have reached the maximum applicants for the period from June 2012 - March 2013. Travel awards are offered on a first-come, first-serve basis and the FGSR will offer as many travel awards as the endowments and the annual funding will support. New applications submitted for travel after April 1, 2013 and before March 31, 2014 will be considered after April 1, 2013, pending availability of funds and retroactive applications will not be considered. 

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GSA Professional Development Grant Application 

The PDG, provided from the AEGS fund, allows graduate students to participate in professional development activities such as conferences, research trips, courses, etc. 

Link to site and form

Exam MSc - Final Defense

Format 

Instructions/Timelines for MSc Exam

Planning for a MSc final exam? Please review the following instructions in order to assist in meeting the department and FGSR deadlines. 

PDF 

FGSR Examining Committee Structure Checklist

PDF  

AT LEAST 5 WEEKS AHEAD:

• Nomination of arm's length examiner (Supervisors)  NEW 
   
  FGSR requires a minimum of 3 examiners at the MSc exam, one of which must be an arm's length examiner.

AT LEAST 4 WEEKS AHEAD:

• Notice of Examination Form (Supervisors)  

Please complete and forward the following form to the Graduate Student Services Office(CW 312, Biological Sciences Building) at least 4 weeks in advance of the examination date.

BEFORE THESIS SUBMISSION:

• Request to Restrict Access to a Thesis

If circumstances arise that justify restricting access to a thesis for a specified period of time (to a maximum of one year), students must complete and submit this form with supporting documentation. The request must be made prior to the submission of the Thesis Approval/ Program Completion form to FGSR.  

Please see Melany Rattray (CW 312, Biological Sciences) for more details.

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After the Exam (Students) 

A checklist of items of things to complete once the student has submitted their thesis.

coming soon... 

Exam PhD - Candidacy

Format 

The BGSA holds a workshop on demystifying the candidacy exam each year. FGSR also puts on similar workshops. Watch for announcements - these workshops really help! 

Instructions

Planning a candidacy exam? Please review the following instructions in order to meet the department and FGSR deadlines. 

PDF 

FGSR Examining Committee Structure Checklist 

PDF 

Preparing for the candidacy exam (Students)

This document outlines the three components of the candidacy exam.

Word 

Report of the Candidacy Exam (Students)

Providing this report to the student prior to the exam will highligh what the examiners are looking for during the exam as well as how the result of the exam will be determined.  

PDF 

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Exam PhD Final - Defense

Format 

Instructions/Timelines for PhD exam 

Planning for a PhD final exam? Please review the following instructions in order to assist in meeting the department and FGSR deadlines.

PDF 

FGSR Examining Committee Structure Checklist 

PDF  

AT LEAST 9 WEEKS AHEAD:

1. External Examiner - Off Campus (Supervisors)

Please complete and forward the following form to the Biological Sciences Graduate Student Services Office (CW 312, Biological Sciences Building) at least 9 weeks of the examination date.

FORM, External Examiner Travel Support

AT LEAST 5 WEEKS AHEAD:

2. Preliminary Acceptance Form for PhD Thesis

The supervisory committee must sign, indicating that they have read the thesis and that the thesis is defendable. The committee is given one week (students, please inform your committee well ahead of time).

4. Notice of Examination Form (Supervisors)

Please complete and forward the following form to the Graduate Student Services Office(CW 312, Biological Sciences Building) at least 4 weeks in advance of the examination date. 

BEFORE THESIS SUBMISSION:

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After the Exam 

Coming soon... 

Graduate Student Manual 

Format 

This manual summarizes the guidelines and policies of the Department of Biological Sciences regarding graduate student affairs. It is neither a legal document nor a definitive statement of departmental or FGSR policy. It is a guide to the more routine and frequent matters that arise.

Link to site 

ERA - Electronic Thesis Submission 

Format 

Please visit FGSR's instructions on how to electronically submit your thesis. It is recommend you submit your thesis a minimum of 3-5 working days before any deadline.

Link to site