Sherron Becker, HR Coordinator
Support Staff (Trust and Operating), Casual/Hourly Appointments, Leave Reports, Research Associates, Academic Visitors, and CSJ/STEP/NSERC Summer Students 492-8366
Lori Dammann, Financial Assistant
Casual/Hourly Appointments and Undergraduates, Travel Claims 492-2710
Chesceri Mason, Graduate Programs (Financial)
Graduate Students 492-1904
Melany Rattray, Graduate Programs (Program)
Graduate Students 492-1901
Payday: Mar 27, Apr 29, May 30, May 30, June 27, Jul 30, Aug 29, Sept 27
Semi-Monthly (before NOON): Mar 14, 28, Apr 11, 25, May 9, 30, June 13, 27, Jul 11, Aug 1, 15, 29
Payday: Apr 10, 25, May 10, 24, June 10, 25, Jul10, 25, Aug 9, 23
To All Supervisors
Please inform your hourly employees regarding due dates of time sheets or changes in procedures, as not all employees have email.
If you need to change the appointment speed code, a new appointment form must be submitted.
If your employee is an Auxiliary Hourly or Casual Level 2 they are entitled to certain illness benefits that are outlined on the HR website at the links below. Auxiliary employees will need to submit a doctor's note if absent for more than 3 full days. Please keep Lori and/or Sherron informed of these absences.
Performance Appraisals and Leave Reports for Support Staff
Probationary Reviews and Annual Performance Appraisals
It is important that supervisors complete Probationary and Annual Performance Appraisals for trust support staff who have benefits (vacation/leave entitlements, etc.). They are part of a larger process of compensation for employees and are important indicators of potential problems or the need to review job duties or make changes to procedures.
Probationary Reviews - an important deadline is indicated on the form. Please be aware that once this deadline has passed, the employee is deemed continuing with permanent status and terminations are subject to the rules and regulations in the Support Staff Collective Agreement.
Annual Performance Appraisals - completed annually before the employee's anniversary date. If you do not receive the form 2-3 months in advance of this date, please contact Sherron at 2-8366. It was widely believed that single increments are applied automatically. Unfortunately, this is not always the case. The department has an obligation to ensure that the employee is granted entitlements that are appropriate as per the Agreement and if increments are missed, compensated accordingly. Leave Reports All benefited support staff (trust and operating) should submit leave reports on a monthly basis whether leave has been taken or not. The deadline is the 5th of each month to Sherron in CW405. Please note that employees should be encouraged to take vacation at regular intervals. This promotes a healthy work environment and productivity levels are likely to increase with happy, healthy employees.
A separate form has been created to capture more detailed information when an employee's appointment is terminated. The reasons for termination must be included in the letter of resignation:
1) obtained another job within the U of A
2) obtained another job outside the U of A
3) not returning from maternity leave
4) personal reasons
5) contract ended
6) other (please provide explanation)
An absence report must be attached indicating:
1) all leave taken to date
2) current banked time balance
3) current "Extra Time" balance (Modified Work Agreement) The letter of resignation (notice of 10 working days) along with the absence report must be submitted to Sherron in CW405.
Change of Address
It is mandatory for all staff and students who are continuing full-time, part-time, or casual to complete an online "electronic funds transfer permission" upon hiring. If there has been any lapse in employment or change in category, your information must be re-activated/updated. Please see Lori for further information.
Support staff should be using an updated department "Monthly Leave Report" form for submission of leave. The latest version is dated March 2007. Please indicate your Peoplesoft leave balances as per instructions on the form. If you have any questions, call Sherron at 2-8366. All continuing support staff (full-time or part-time; trust and operating) will submit leave reports on a MONTHLY basis, whether leave is taken or not. Only those support staff who are accruing vacation time need complete the form (not applicable for those who receive 4-6% vacation payout on each cheque). Please use the most current form (in the Forms Cabinet in CW405) and submit a hard copy as an original supervisor's signature is required.
Links to other sites